In this article, our consultants guide you through your first steps to defining what it is you want out of your next serviced office.
Help make your office move a seamless one by asking yourself these 5 questions first:
1. What type of office do I need?
Search Office Space specialise in serviced offices.
The serviced option is becoming increasingly popular. Workspaces come fully fitted and are therefore faff-free, they include things like receptionists and building management and agreements are incredibly flexible- perfect if you’re looking to upsize or move at short notice or want to play it safe in a shaky economic climate.
A co-working space
Popular with entrepreneurs and freelancers, you’ll be grafting alongside other creatives in a co-working space. You only pay for what you need, services are included and leases are incredibly flexible: you can actually rent a space for as little as a month.
Most servcied providers also run membership schemes which allow you to use their other workspaces as and when you need.
Co-working isn’t just for freelancers and startups- big businesses are getting in on it too.
A private serviced office
A serviced office is the most convenient workspace solution for businesses of any size. You can move into a room in a building or occupy a whole floor, depending on how many people your business needs to accommodate.
Furnishings, maintenance, security, utilities and many other services are managed on your behalf, so you can focus solely on running your business.
Visit this post to find out exactly what’s included.
2. What’s the best location?
‘The most important thing to consider when choosing where to move your business to is nearby transport links,’ our Property Consultant & London area expert Daniel Carmel explains.
The location of your workspace should be close enough to your employees and easily commutable for clients. A well connected, central location will also help boost your business’ prestige.
A prime business center in the heart of Moscow.
You can refer to our area guides to figure out which location is best for your business.
Remember- we’ve got worldwide coverage, so if you’re relocating to Moscow, we can help!
3. How quickly will my business grow?
“You don’t want to be tied into a 12 month contract somewhere if you don’t have the space to expand if, or indeed when the time comes.
This is particularly applicable to startup companies who might not know what their first 12 months will bring”, Heather Murchie, our Senior Development Executive explains.
Predicting estimated growth is useful if you’re moving into a workspace for a year or more. Luckily, the flexibility of our workspace agreements mean you can upsize or downsize accordingly whenever, and wherever you need.
When it comes to measurements, 70 sq ft per person is the norm. This is is only a guide- it really depends on how you are going to utilise the space. For instance, a legal firm may need spacious, partitioned desks whereas a creative agency might use benches to allow for collaboration.
4. How functional should the space be?
“The functionality of an office space is a very important thing to consider”, our Head of Agency Relations, Stephen Hickey advises. Ask yourself the following, so that when you visit an office you know what to look for:
Will the layout accommodate my needs?
Which client services do I need?
How big do my meeting rooms need to be?
How easy is the space to access?
Good aesthetics and high functionality make for a productive and appealing workspace.
“It also helps to have a decent reception area- first impressions count after all!”, adds Stephen.
5. What will the rental cost cover?
Serviced offices require no upfront payments, other than a deposit. The payment process is simple: most office providers invoice their tenants with a fixed fee that covers the cost of rent, business rates, services, as well as additional extras.
Trust your intuition
As with most things in life, you can’t make an accurate judgement on an office until you’ve met it in person. At the end of the day, if you don’t feel ‘the spark’, you won’t want to commit.
Our Commercial Broker Calum Harper explains:
“Once your requirements have been well matched to a shortlist of offices, generally it all comes down to gut feel.
Sometimes all the criteria (location, size, amenities, etc.) is met but the space just doesn’t ‘feel’ right in one place, then in another which may be slightly over budget or just shy of meeting the criteria, it just feels right.
Clients tend to go with their gut feel.”